LRIG New England Chapter





Vendor Information
Fall Vendor Exhibition - October 21st, 2009

Our LRIG New England Vendor Exhibition is scheduled for October 21st, 2009 and will be held at the Boston Marriot Cambridge (Two Cambridge Center, 50 Broadway, Cambridge, MA) from 2pm to 7pm.  This meeting will be our only exhibition and will offer multiple marketing opportunities to exhibit and interact with your customers.

   Table Top Displays
   End Cap Position 
   Workshops
   Vendor Registration
   Payment Information 
   Shipping Information
   Posters  
   Door Prizes


All payments must be received by the LRIG-NE before October 14, 2009.  Any vendor who has registered but has not paid for there event will be notified and have 1 day to arrange payment before being dropped from the event.  Only fully paid participants will be permitted to exhibit at this event.

Table Top Displays

There will be 70 table top display spaces available for this event, which will run from 2:00 to 7:00pm. The cost for a 6 foot table without power is $600 when registration and payment is received by the LRIG on or before September 14, 2009. Registrations received after September 14, 2009 will be $700. Electric power, including power for computers, is an additional $100. All power will be provided using the supplied power drop from the hotel. No direct connections will be permitted. If you are found to be using hotel power without paying you will agree to pay $100.

Please use the Registration Section below to register for this event. Please contact scott.reeves@lab-robotics.org with questions on registration.

End Cap Positions

This is the second year we will be offering a limited number of End Cap positions. The End Cap positions we are offering are 4 end cap positions which comprise 2 tables just as you walk into the ballroom, a workshop space, and will be listed on the LRIG-NE website as Gold Sponsor. The cost for this would be $2100. For those who prefer not to give a workshop, the end cap option will still be available and will be listed on the LRIG-NE website as Silver Sponsor at a cost of $1700.

Please contact dan.cinicola@lab-robotics.org if you are interested and if you would like to take advantage of this opportunity. This is a first come-first serve opportunity. Payment must be received by October 14, 2009 or the position will be removed and offered to the next available person on the waiting list.

 

Workshops

We are offering ten 30 minute timeslots for our Vendor Workshops, which will run from 4:00 to 6:30pm. The fee for each 30 minute time slot is $250 when ordered prior to September 14, 2009. Payment must be received by the LRIG on or before September 14, 2009 date to receive $250 price. Payments and requests received after September 14, 2009 will be $350.

The topics of the Vendor Workshop are at the vendor’s discretion and a title must be provided to the LRIG no later than September 21, 2009 to be included in our program. The LRIG will promote the event in our mailers to our membership. We strongly encourage participating vendors to promote their time slot and are welcome to invite individuals, which they feel might benefit from this event. The greatest successes are seen by those vendors who promote their event.

Please contact dan.cinicola@lab-robotics.org with questions regarding the workshop.


Vendor Registration

Vendors please register here.

Please direct any registration inquiries to Scott Reeves at scott.reeves@lab-robotics.org  



Payment Information

Vendors please submit payment either by:

1. Mail a check.  Checks should be made out to LRIG New England and mailed to;

LRIG Treasurer
James Follen
213 Plain St.
Franklin, MA  02038

2. PayPal.  Information available here.

Please direct any payment inquiries to Scott Reeves at scott.reeves@lab-robotics.org  

 

Shipping Information

Exhibition materials may be carried into the facility the day of the vendor show or they may be shipped directly to the facility.  The facility will only start accepting delivery of shipments a few days in advance of the event.  Therefore, please ensure shipments are delivered no earlier than October 19, 2009 or they may be rejected and returned.

 

Shipping Address:                  Laboratory Robotics Interest Group
                                             c/o Sara Empey / Dan Cinicola
                                              Boston Marriott Cambridge Hotel
                                             Two Cambridge Center (Broadway & Third Streets)                                             Cambridge, MA  02142
                                              Phone: 617-494-6600

 

Due to the limited space available at the loading dock and the logistics of delivering items to the exhibition room, please keep shipments to a minimum.  However, this facility is capable of accepting pallets of materials.  Shipment of materials after this event MUST be taken care of by the vendors.  This facility is not able to provide any shipping materials; such as pallet banding, shrink wrap, boxes or labels.  Please contact Sara Empey directly (617-252-4405 or sara.empey@marriott.com) if you have any further questions or require special assistance.

Door Prizes

The LRIG is open to accepting prizes which will be raffled off as a door prize.  We will place these items on the main registration table and raffle them off periodically throughout the event. This is a great way to get your company noticed.