The Laboratory Robotics
Interest Group
Mid Atlantic Chapter
Exhibit Information
Registration:
Registration is open. You must be registered and
be confirmed to be an exhibitor. Please do not just send a check without
confirmation. Registration and confirmation are done through:
Andy Zaayenga
Laboratory Robotics Interest Group
1730 West Circle Drive
Martinsville, NJ 08836-2147
(732) 302-1038
Fax (508) 464-7685
Payment:
Multiple booth spaces may
be purchased. The booth fee for this year's exhibition is $1200. The check should be made payable
to:
The Laboratory Robotics Interest Group
and sent to our treasurer.
Alternatively, the money may be wired directly to our bank account. For details,
contact Tony.
Our Federal Tax ID Number (TIN) is 26-6033993.
__________________________________________________
NEW! We now accept PayPal payments, where you may pay by credit
card or from a PayPal account. There is a 3% pass through fee for this
service. Just enter your company name and then click on the PayPal link below.
Prize Drawings:
There will be several
drawings from the registration list. Any prize contributions gratefully
accepted. This is a great way for your company to gain visibility. Donated prizes will be listed on the web site
and at the registration table with the
donor's information. We have a new on-line registration service at http://lab-robotics.org/member/meetings.asp?rid=1 You must register on-line to win the door prizes!
Presentations:
We are soliciting abstracts for presentations.
Exhibitors are encouraged to present their technologies in an oral
presentation at no charge. As always, presentations with scientific
content from anyone may be presented at no charge. Please contact for further
information or send an abstract to:
Refund Policy:
* Cancellation prior to 30 days before the meeting (April 18), full refund.
* Cancellation prior to two weeks before the meeting (May 2), 50% refund.
* No refunds after that unless we have a paid vendor who wants to take the
booth, then 25% refund.
Attendee List:
Name, company, and mailing address of attendees will
be provided to exhibitors in electronic format.
Booth Assignments:
Exhibit spaces are assigned by the LRIG committee. Some aisle end caps
are reserved for exhibitors with multiple booth spaces. The open end
caps improve traffic flow and visibility for all exhibitors. Booth assignments
are made in the order of when
payment is received. This means that the better locations will go to
exhibitors who send payment early.
If you feel there is a strong incompatibility with your booth location you may
contact to see if a change can be made. We
try to layout the booth locations bearing in mind your requests, alliances,
and competitors. The booth assignments are not final. There may be
changes as we strive to accommodate all exhibitors.
If you do not have a booth assigned to you on this list then we have not
received payment from you yet. If you believe that payment should have
been received, please contact our treasurer.
If we have not received payment in as of April 18, then your booth is no
longer reserved. We will assign the remaining booths in the order that
we receive payments. Some exhibitors on the list that have not paid and
get their payment in after the available booths are filled will have their
payment returned.
There are six booths, 802 through 806, that are 8'x8' rather than the standard
8'x10'. These booths will be assigned last. Exhibitors that use
these booths will receive two months of web banners on the LRIG Mid Atlantic
site free of charge. If your space needs fit one of these booths, please
let us know.
Set Up:
Exhibitors will be able to set up as early as 9:00 AM.
Booth Specifications:
8' deep x 10' wide exhibit space with a 6' x 2.5’ table and 2 chairs.
Tables will have a table covering
which may be replaced by your own.
Pipe and drape surround the booth space.
The floor is carpeted.
Electrical:
We will provide a single 115 volt, 20 amp electrical outlet for
each table. It is the exhibitor's responsibility to bring
extension cords and outlet strips to supply any additional needs. 208
volt outlets may be arranged for at an additional cost. A phone line
at your table may also be purchased. Contact the Hilton for any
special arrangements beyond the provided single 115 volt electrical outlet.
Click here for the form to request
engineering services from the Hilton.
Freight Elevator:
The elevator is 18' deep, 7'4" wide, 8' high and can carry 10,000 lbs.
Audio visual equipment:
Audio visual equipment may be rented
through the hotel. Call the hotel A/V office:
732-448-1825
Alternate audio visual equipment
supplier:
Video Corporation of America
7 Veronica Ave.
Somerset, NJ
732-246-2234, 732-545-8000 www.vca.com
Drayage:
This year no shipments will be accepted at the hotel. Drayage will be
handled by HCT Convention Service Contractors (www.hctgroup.com).
LRIG Mid Atlantic is requesting vendors to use the drayage services of
HCT Convention Service Contractors this year. NO ADVANCE SHIPMENTS WILL BE ACCEPTED AT THE
EAST BRUNSWICK HILTON. ADVANCE SHIPMENTS WILL BE TURNED AWAY. All advance
shipments must be directed to HCT Convention Service Contractors. Crates will be stored in a
HCT Convention Service Contractors
warehouse, transported to the Hilton and delivered to each vendor booth on the
day of the event. Vendors may make arrangements with HCT Convention Service
Contractors for crates to be
stored by HCT Convention Service Contractors during the hours of the event,
and then brought back to the booth for re-crating.
For vendors who will be bringing boxes with them on the day of the event, HCT
Convention Service Contractors
will be available for on-site assistance, if desired. HCT Convention Service
Contractors will maintain a
service table during the afternoon and evening, for vendors wishing to make
post-event shipping arrangements.
Exhibitors may make arrangements for drayage service directly with HCT
Convention Service Contractors, by
contacting:
Frank Dominici, HCT Convention Service Contractors, 856-845-5005,
fdominici@hctgroup.com
To access the HCT Convention Service Contractors Online Exhibitors kit:
1. Log in to www.hctgroup.com
2. Enter Show Code - 030515
3. You must fill in all fields that are requested
4. You will then receive a confirmation via Email with your user ID and
Password.
5. Follow the link back to site and retrieve your forms you will need.
6. You can download the forms and fax over to HCT Contractors.
Any questions please call HCT Customer Service Department at 856-845-5005.
Please be sure to indicate the name of the event (LRIG Exhibition 2003), date
(May 19, 2003) and location (East Brunswick Hilton) on your crates.
Shipping:
HCT Convention Service Contractors also has a shipping service available at competitive rates to anyone who
needs it. The shipping service is separate from the drayage service and
arrangements should be made through HCT Convention Service Contractors.
